PAY & ACCOUNTS 

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COMMITMENTS

COMMITMENTS

This Organisation is committed to provide excellent service in its entire functioning. A time limit for disposal of the following receipts has been fixed as shown below:-

TIME LIMITS FOR DISPOSAL OF RECEIPTS

Kind of receipt

Time schedule for Disposal

1.Wireless Message and Telegrams

On the same day failing which by the next working day

2. Demi-Official letters

Within 2 to 3 working days

3. Other letters

Within 15 days

4.Bills

Within 4 working days of its receipt

5.Issue of Cheques

Within one day on receipt of passed bills

6. Pension cases**

Pension cases are attended to on priority basis

7. Family pension cases

The Family Pension cases are to be disposed of by issuing PPO within 15 days

8. G.P.F. Final Payment cases

Within 15 working days

**NOTE:- The Ministry of Personal , Public Grievances and Pension in their D.O. Letter No.38/38/99-P &PW(F) dated 27-3-99 prescribed a time table for timely settlement of pension cases and the same has been communicated to all departmental heads for compliance vide PAO’s letter F.No.Pen/57/99-PAOL dated 27-6-99. Time table prescribed by the Ministry is reproduced below:-

TIME TABLE

1.PREPARATION OF LIST OF GOVERNMENT SERVANTS DUE FOR RETIREMENT

Prepare six monthly list(1St. January and 1st. July) of all Government servants due to retire within next 24 to 30 months.

Send copy of the list to Accounts Office not later than 31st. January and July as the case may be .

Endorse copy to Directorate of Estate if Government is an allottee of Government accommodation for issue of ‘No Demand Certificate’.

In case of Government servant retiring for reasons other than superannuation, promptly inform Accounts Office.

2. PREPARATION OF PENSION PAPERS

Stage for completion of pension papers

Date of Retirement =D

First stage - Verification of service

Prelude:- Ensure verification of qualifying service after 25 years, or 5 years before retirement in consultation with Accounts Office.

The following activities must start at D-24 months.

Ensure that the Service Book contains the certificate of verification for the entire service

In respect of unverified portion, verify with reference to Pay bill or other relevant records and record necessary certificates.

For verification past service rendered elsewhere, promptly make reference to the concerned Head of Office.

If all efforts fail, ask the Government servant to file written statement certifying service rendered and produce all available supporting evidence

Complete above activities by D- 12 months.

Second Stage- Calculation of average emoluments.

Verify from the Service Book correctness of the last 10 months emoluments to be drawn

Confine cross-verification of Service Book records only to 24 months preceding retirement-not to earlier periods.

Complete latest by D-10 months

Third stage:- Forwarding of Pension Papers to the Government servant.

.

Provide the retiring Government servant with a certificate regarding the length of qualifying service proposed to be admitted for pension and gratuity.

Forward pension papers in triplicate to the individual. Advice him to complete and submit the same within D-8 months.

3.FORWARDING OF PENSION PAPERS: A CHECK LIST

Ensure attestation of joint photograph to be pasted in the pension application form

Ensure completion of all columns to the Data Sheet

Ensure correctness of the Calculation Sheet

Ensure that Saving Bank Account number in invariably indicated in the data sheet, if Government Servant prefer to draw pension through bank.

The following documents should invariably accompany the pension claim being forwarded to the Accounts Office

1. Data Sheet Two copies

2. Pension Application Two copies

3. Photograph/Joint photograph Two copies

4. Slip containing specimen signature/thumb impression Two copies

Finger impression of the applicant

5. Slip containing specimen signature/thumb impression Two copies

of spouse

6..Details of the members of the Government servant under One copy

Family Pension Scheme

7. Nomination for DCRG (Retirement Gratuity) One copy

8. Statement showing the Non-qualifying service One copy

9. Report regarding verification of qualifying service after One copy

completion of 25 years

10. Commutation of application (Where applicable) One copy

11. Certificate to the effect that no Judicial/departmental One copy

proceedings have been instituted/are pending against

the individual

12. Identification marks of the individual One copy

13. Identification mark of the spouse One copy

14. Detailed Calculation sheet One copy

Forward all above documents duly completed along with Service Book to the Accounts Office

Copy of each documents should be kept for record.

The Pension documents should reach the Accounts Office latest by D-6 months.